Administrative Assistant

Work in a warm, supportive, calming environment at Sage Wellness, your local mental health counseling practice in Gainesville. We’re looking for someone who is exceptionally friendly, organized, conscientious, and genuinely enjoys helping people.

You will be the voice and face of Sage Wellness by embodying our core values of Warmth, Exceptional, Growth, Reliable, and Community. You’ll help create the kind of experience that makes clients feel welcomed, respected, and cared for from their very first interaction with us.

As a vital part of the client journey, from first inquiry to treatment to follow-up, this role blends hospitality with administrative precision, keeping the office running smoothly, while making each client and member of the team feel welcomed and cared for.

What you’ll do:

  • Work full time, Monday through Friday.
  • Respond to new client inquiries with warmth, empathy, and prompt follow-through.
  • Help match clients with the right counselor by learning our team and their specialties.
  • Schedule appointments and manage paperwork, ensuring information is accurate and HIPAA compliant.
  • Assist with medical insurance billing, including claims, payments, and follow-up.
  • Keep the office tidy and organized, including cleanliness and restocking.
  • Juggle multiple tasks while handling frequent interruptions and shifting needs throughout the day.
  • Create newsletter and do design work, including creating social media posts and reels, and other marketing materials.

You’ll be a great fit if you are:

  • Exceptionally warm, friendly, empathetic, and non-judgmental
  • Highly organized, detail-oriented, and conscientious
  • Calm and reassuring when someone is having a difficult day
  • Excellent at follow-through and remembering the little things
  • Comfortable multitasking, being interrupted, and shifting priorities
  • Tech-savvy and excited to learn new systems
  • Experienced in healthcare and medical billing preferred
  • Proficient with Canva and newsletter creation (bonus) 

How to apply:

Please email your resume/CV and a brief cover letter sharing why you’d be a great fit at Sage Wellness to Emily Gartside at Emily@GainesvilleSage.com

What Our Team Says:

“Sage Wellness has provided me the incredible opportunity to work in an environment where I feel valued… After having worked at varying centers, Sage feels like the most welcoming, collaborative, and caring team I have seen…there is a culture of authenticity and respect. I am so thankful to be working at Sage, and this has led me to feel more effective and confident as a provider.”

“It has been a delight to work at Sage Wellness…There are too many perks to list that come with working at Sage, but a few of my favorites include…the warm, friendly environment, schedule flexibility, team building activities, and team collaboration and support.”

“The leadership of Dr. Jen Martin is amazing and she has truly made Sage a special place to work! I also enjoy having the flexibility of choosing my schedule, positive work environment, and all the snacks and recognitions.”

“Sage Wellness has the most supportive team and is a place where my knowledge and personal needs and respected and recognized by my colleagues. It is a healthy, welcoming environment that I enjoy being within and a part of. I’m grateful to be working at Sage.”